Skip to main content
| By Anwen Haynes

A guide to leasing a printer for your business

Share on facebook
Share on twitter
Share on linkedin

In Short

Cyber Security needs to be your biggest business consideration in establishing your hybrid working operationsWhat is leasing a printer, who does this work for and what are the benefits? Find our more in our quick guide to leasing a printer for your business.

Whilst we often in business do not think about our printing requirements, it is undeniable that printers feature so heavily. So often they are an expensive asset particularly if you own the equipment, and aging solutions can cause you trouble and money when they fail.

However, there is a silver lining to this dark cloud where your business doesn’t have to outlay the hefty cost of buying the print solutions, they need by leasing the printers you need. Don’t get confused though with renting a printer though.

 

Whilst renting can be a more cost effective way of obtaining the printers you need, offering flexibility in the terms of the agreement meaning you can stop renting whenever you want, that also works both ways and the company you are renting from can equally take the printers away at little or short notice. So, this can be a far riskier strategy for your business to adopt as potentially you could be left with the situation whereby you have no printers at all.

What is leasing a printer though and who does this work for?

 

  • A lease is a contract between you and your managed print supplier. An agreement for them to supply you with the printers you need for a monthly fee.
  • However, once you have that lease, it does mean that the managed print solutions company you are working with, has a commitment to ensure your equipment has high up time in exchange for a monthly fee.
  • A certain service level agreement should also be in place with the lease, to ensure that your solutions are looked ager.

 

What are the benefits of leasing a printer?

 

  • No hefty up-front commitment for your business, meaning you receive the equipment you need for no large massive payments.
  • For smaller businesses, it helps manage your cash flow if you are not having to outlay large costs.
  • Have the latest technology. By leasing your printer, means that you never need to worry about having an aging print solution.
  • Be serviced! We are all aware how expensive fixing your printers are. However, if you lease your equipment, then you never need to worry about this again, as your print solutions supplier should ensure that you are fully maintained as part of their commitment to you.
  • Finance made easy. Finance should be offered by your print supplier when recommending the printers, you need, so not only will you receive the equipment you need, but also to a fraction of the price.
  • A service/people first approach would be to offer the flexibility that your business may need. Particularly at the end of your lease, you should have the support you need that should your circumstances change or should you need to renew or increase the number of printers you have, then your solutions provider should help you with this.

 

Things to think about when leasing a printer:

 

  • Do you need colour, or black and white printer? Colour printers are obviously more expensive to lease so think about how you really use colour printers.
  • What size paper do you point on? Make sure that the managed service provider you are working with understand all the sizes of paper that you require to ensure that they suggest the right printer for you.
  • Do you need WIFI printing? This means that you can print anywhere anytime
  • What space do you have? Make sure you have the required space for the recommended printer.
  • Do you need the facility to print quickly? Printing speed is measured in pages per minute (ppm). It varies between different manufacturers but anything in the region of 20ppm is ideal for a small office that doesn’t have high volumes of printing. Anything higher than that will be suitable for medium to large offices.
  • Consider what other features you need. Do you create booklets?

 

Should you need advice on the type of office printers your business needs, then do get in touch with Mode so that we can assist you further.

At the end of your lease, you should have the support you need that should your circumstances change or should you need to renew or increase the number of printers you have, then your solutions provider should help you with this.

A woman

Subsribe for updates and our latest research

White Paper

Get access to our White Paper

Access our White Paper to learn about our Business insights

News

News & Insights

Why your remote working teams need multifunctional printing

Combining a strong document management strategy using multifunctional devices will support your business operations to ensure that your teams can work seamless, efficiently and securely as MFD’s can deliver real benefits to your hybrid teams:

Business continuity plans to support Hybrid Working

Traditional metrics for IT are still exceedingly important particularly for hybrid working and focusing on uptime, backup, disaster recovery and especially business continuity, means that all areas of the business need to be protected to ensure that your hybrid working teams, regardless of their location, have the access they need to work efficiently and securely.

How remote working is affecting Law firms Cyber Security

Unsecured networks and accessing information on insecure home devices and having to share data all online, have left law firms with huge gaps in security which allows hackers to exploit.
Please fill out the below form and one of our team will get back to you asap. Alternatively please call 0330 175 5588 to speak to a member of the Mode team.
×

Browser not supported

Unfortunately, we no longer support Internet Explorer, some elements of the website may be displayed incorrectly, to avoid problems, we suggest using a modern browser.

Subsribe for updates and our latest research

Please fill out the below form and one of our team will get back to you asap. Alternatively please call 0330 175 5588 to speak to a member of the Mode team.