In our last blog we discussed the evolution of secure printing, citing examples in the last five years of security breaches as well as the current data on number of breaches and the expense this is causing organisations in the UK.
Why invest in security printing?
Security breaches are not only expensive and fatal to businesses; they represent a breach in the legal requirement of many industries to maintain data security. Secure printing is an integral part of sound business security practices.
What is being offered in security printing
A number of security options are available in the field of secure printing. Toshiba offers options that are simple to use, including user authentication, self-encryption HDD, security pattern printing, access logs, access controls, IP/MAC address filtering, private print, data overwriting and encrypted PDFs.
Xerox holds a job in queue until you release it with a passcode. It also has a Print Security Audit Service, which can monitor whether company printers are used in alignment with company policy. Other options include overwriting, data encryption, embedded faxes and removeable hard drives.
Ricoh is another secure printing option, offering FlexRelease servers, a cord authentication package, an enhanced Locked Print NX, and a Smart Device Monitor for auditing and reporting on usage.
PaperCut also offers secure printing that can be released only by the user. It tracks and records what is being printed and by whom through user based reports.
Lexmark features a secure print release with id card, or by entering credentials. It has document accounting tools which can measure print quotas, and the printer can restrict access to users.
First steps in security printing for business
The first step in security printing for business is to work with a reputable, experienced print and digital technology agency to come up with a print management solution that satisfies your business requirements and security obligations.
Security can be a problem in this expanding technological world. Fortunately, there is a solution waiting for your business.
At Mode Print Solutions, we are always available to help develop a print management solution that will enable you to have secure printing within your business, as well as the peace of mind that comes with it. Contact Mode to get started today.
Security breaches are not only expensive and fatal to businesses; they represent a breach in the legal requirement of many industries to maintain data security. Secure printing is an integral part of sound business security practices.
