Skip to main content
| By Anwen Haynes

Printer security features your business must have

Share on facebook
Share on twitter
Share on linkedin

In Short

Cyber Security needs to be your biggest business consideration in establishing your hybrid working operationsPrinter security is a topic that Mode takes seriously, and we blog often on this importance of protecting your equipment.

Printer security is a topic that Mode takes seriously, and we blog often on this importance of protecting your equipment.

Since we began 25 years ago, printers have become more and more sophisticated in what they can do. They print, scan, email, copy, and whilst businesses have really engaged with their IT security to prevent hacking, the printer is so often overlooked.

 

Printer security software really needs to be used to secure your print environment and become part of your overall security plan. So, Mode offers you 7 top tips to ensure your printer security is up to scratch!

Follow me printing

 

Follow me printing should be implemented within your business. It means that print outs are never printed until the user is at the device. This means that there is never sensitive information sitting at the printer. This also means that your users will not have administrative rights to your printing devices so no one can inadvertently make changes to your devices and leave them vulnerable to outside cyber-attacks.

 

User Authentication

 

Implementing user authentication means that all your users would have ID/login cards and will only allow to use the printer when using these cards. This is also facilitated by Follow Me Printing and you can also strengthen this process by ensuring that there is a lockout facility when too many incorrect password attempts have happened.

 

Protect your stored data

 

Many people are still unaware that your printers store data that you are either printing, copying, scanning or emailing documents. You must make sure that all your data is encrypted so that no sensitive data can be intercepted by hackers.

 

Implement Security protocols

 

Your printers are connected to your IT network, meaning that they are a security risk as hackers can use that access to quietly and secretly access your data. Make sure that all your data being transmitted to and from your device is encrypted through a secure security protocol.

 

Overwrite your data

 

Many people are not aware that once a printer has printed a document, that data is stored on your device and this means it can be retrieved by hackers. Ensure your printer provider implements an automatic overwrite on your device so that no data is left stored. You will also have the option on some multifunctional devices to ensure that the printer communicates only to the range of IP addresses you set.

 

Monitoring your network

 

Printers are connected to many devices in your network so this is highly attractive to hackers so you must ensure that you monitor your network for any suspicious traffic that could be a potential threat. If your network is monitored, you will be reacting quickly and decisively as this software will be able to detect malicious activity and block it at your firewall.

 

Never underestimate the security of your printers. If you need to assess your security measures, then do contact Mode today.

Printer security software really needs to be used to secure your print environment and become part of your overall security plan.

A man

Subsribe for updates and our latest research

White Paper

Get access to our White Paper

Access our White Paper to learn about our Business insights

News

News & Insights

Why your remote working teams need multifunctional printing

Combining a strong document management strategy using multifunctional devices will support your business operations to ensure that your teams can work seamless, efficiently and securely as MFD’s can deliver real benefits to your hybrid teams:

Business continuity plans to support Hybrid Working

Traditional metrics for IT are still exceedingly important particularly for hybrid working and focusing on uptime, backup, disaster recovery and especially business continuity, means that all areas of the business need to be protected to ensure that your hybrid working teams, regardless of their location, have the access they need to work efficiently and securely.

How remote working is affecting Law firms Cyber Security

Unsecured networks and accessing information on insecure home devices and having to share data all online, have left law firms with huge gaps in security which allows hackers to exploit.
Please fill out the below form and one of our team will get back to you asap. Alternatively please call 0330 175 5588 to speak to a member of the Mode team.
×

Browser not supported

Unfortunately, we no longer support Internet Explorer, some elements of the website may be displayed incorrectly, to avoid problems, we suggest using a modern browser.

Subsribe for updates and our latest research

Please fill out the below form and one of our team will get back to you asap. Alternatively please call 0330 175 5588 to speak to a member of the Mode team.